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HR Tips for Staffing Agencies

February 1, 2023

Clients of Scale Funding receive complimentary HR On-Demand services. Some of the services include:

Practical, live HR adviceSexual harassment prevention Handbook builder
HR ticket historyHR trainingsPolicy customization
HR live chat assistanceHR Advisor newsletterCustom job descriptions
Law libraryHR fitness test for HR gapsNew hire kits
Law alert notificationsAsk the Advisor Q&AsHR forms & templates
Resources covering common employer lawsGuides on popular HR topics


Here are some current HR questions and concerns that staffing owners have asked.

Can I limit the number of times an employee makes changes to their W-4?
No. IRS guidance states that an employee has the right to make changes to their Form W-4 as often as they would like, and you, as the employer, need to make those changes, even if they’re frequent. The only exceptions are if the Form W-4 is invalid or if you have been previously notified by the IRS that the employee is subject to an IRS “lock-in letter.” If an employee gives you a revised Form W-4, the IRS states that you need to begin the new withholding no later than the start of the first pay period ending on or after the 30th day of receiving the new form. We recommend having a standard process for implementing any new Forms W-4 and ensuring your employees are aware of that process. Margaret, PHR, SHRM-CP