Staffing Agency – Safety Checklist

When sending workers to a client site, it’s crucial to prioritize safety. Here are the steps you should take:

  1. Research the Host Employer’s Safety Record:
    • Examine the host employer’s safety history, including:
      • Workers’ compensation experience modification rate (EMR) and/or days away from work, restriction, or job transfer (DART) rate.
      • OSHA inspection reports and violations.
      • OSHA 300 Logs.
      • Recent incidents.
    • Review the host employer’s written safety programs, plans, and policies, such as:
      • Injury and illness prevention program (if available).
      • Emergency action and fire prevention plans.
      • Safety and health policies in the employee handbook.
      • Disciplinary policies for safety rule violations.
      • Hazard communication plan (if hazardous chemicals are involved).
  2. Ask the Client About:
    • The specific jobs your employees will perform.
    • Hazards workers will be exposed to.
    • Protective measures are in place.
    • Required skills.
    • Employee training is needed beforehand or provided on-site.
  3. Visit the Client’s Site and Perform a Safety Assessment:
    • Evaluate the following areas:
      • Housekeeping: Is the facility clean, and are work areas free of slip and fall hazards?
      • Exit routes: Are they accessible and clearly marked?
      • Machinery: Check if tools and machinery are in safe working condition and properly guarded.
      • PPE: Ensure consistent use of personal protective equipment (PPE) if required.
      • Ergonomics: Look for ergonomic hazards (e.g., heavy lifting, repetitive motion) and assess workstation design.
      • Emergency preparedness: Verify the presence of fire extinguishers and first aid kits.
  4. Match Employee Experience and Qualifications:
    • Consider prior training, certifications, and relevant industry experience when selecting contract workers for the site.
  5. Provide General Safety Training:
    • Cover topics applicable to most workplaces:
      • Workers’ rights and responsibilities under the OSH Act.
      • Basics of a safe and healthy workplace.
      • Important safety standards (e.g., hazard communication).
      • Any other relevant topics agreed upon in the contract.
  6. During the Work Assignment:
    • Conduct follow-up visits to verify the host employer’s safety efforts:
      • Ensure temporary workers receive the same protection as internal employees.
      • Confirm training comprehension in a language they understand.
      • Check if temporary workers know workplace hazards and emergency procedures.
      • Assess corrective actions taken by the host employer.
      • Monitor consistent PPE use.
      • Address any new hazards introduced.
  7. Engage with Employees on Site:
    • Regularly communicate with workers:
      • Assess their training satisfaction.
      • Gauge their sense of safety.
      • Confirm their knowledge of hazard response procedures.
  8. Maintain Communication with the Host Employer:
    • Discuss employee performance, safety adherence, and other relevant matters.

Remember, safety is paramount, and proactive measures benefit everyone involved12


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